A new employee's book. How to create it for a publishing house

“The New Employee Book” is an important step for the successful integration of newcomers into the company. This book helps to reduce stress, improve adaptation and ensure productivity from the first days. Therefore, it is important to write, layout and design it properly. Below is the structure of a new employee book with detailed sections.

Part 1. General information

Greetings from SEA. A letter from the head of the company with a warm greeting and thank you for choosing the company. Because, first of all, it will help newcomers feel like part of a big team from the first days.
Information about the first day. Detailed instructions upon arrival at the office. For example, who to contact, where the necessary resources are located. First day plan, including meetings with colleagues and familiarization with the office. Of course, this information will help you feel more confident.
History and facts about the company. Brief history of the company, key dates and achievements. Naturally, this will help new employees better understand where they came to work. In addition, important stages in the development of the company and its place in the publishing market.
Main products and services. Description of the main products and services offered by the company. New employees, first of all, must clearly understand what the company produces. Information about the target audience and the market in which the company operates.
Mission, values and corporate culture. Description of the company’s mission, its values and principles. It is important that newcomers understand what the company’s goals are. In addition, information about work culture, expectations from employees and rules of conduct.
Organizational structure. A diagram of the organizational structure with photos of key employees so that newcomers can easily navigate the team. Of course, contact information to communicate with colleagues will help you quickly find the right person.
Office card. A detailed map of the office indicating key areas (for example, offices, kitchen, break areas). This way, employees can easily navigate the new space.
Organizational matters. Information about the use of passes, receiving stationery, rules for using office equipment. This, first of all, will help you avoid unnecessary questions and focus on your work. A description of the company’s lunch and break policy, which will allow newcomers to plan their work day.
Major company holidays. Traditional corporate events and celebrations. New employees should know when and how the company recognizes their achievements. Give important events and ways to celebrate them.

Part 2. Position-specific information

Work schedule

Description of standard working hours. For example, flexible schedule options.
Information about lunch breaks and holidays, which will naturally avoid misunderstandings.

Responsibilities and functionality

Detailed list of key tasks and responsibilities.
Job expectations and evaluation criteria. First of all, it will allow newcomers to clearly know how their work is assessed.

Interaction with other departments

Scheme of interaction with other teams and departments. This will primarily help newbies understand who they should collaborate with.
Contact information of key persons for cooperation, which will facilitate communication.

First month plan

Specific tasks and goals for the first month of work.
Expected results and success criteria will naturally make it clear what is expected of them.

Goal setting systems

Description of the project management systems used (for example, Jira). This, first of all, will help newcomers quickly get used to the tools used in the company.
In addition, instructions for using these systems will help you avoid unnecessary questions.

Reporting

Rules for submitting reports on work done. This will certainly help newbies understand how to properly report on their work.
Reporting frequency and formats, which will allow newcomers to clearly know how often and in what format they should submit reports.

Motivation system

Information about bonuses, bonuses and other forms of motivation. This will naturally help newcomers understand what incentives they can receive for their work.
A description of the criteria for receiving incentives will allow newcomers to clearly know for what they can receive bonuses or bonuses.

Employee development map

Training and professional development opportunities.
Career development plan and promotion paths. Because this will allow newcomers to clearly know how they can advance in their career.

Common mistakes

Description of typical beginner mistakes. This, first of all, will help you avoid common mistakes and quickly get comfortable in a new place.
Tips for avoiding them and learning from the experiences of others, which will allow beginners to avoid unpleasant situations and adapt faster.

Part 3. Additional sections

Safety and Health

Workplace Safety Instructions. This will primarily help newcomers understand how to behave properly in the office.
Employee health and wellness policies, which will let newcomers know how the company takes care of their health.

Information Resources

Access to internal portals, knowledge bases and other information resources. This will certainly help newcomers find the information they need quickly.
Instructions on how to use these resources. Because they will allow newcomers to easily navigate the company’s information systems.

Corporate ethics and policies

Description of moral norms and rules of behavior. Because it will help newcomers to understand what norms of behavior are accepted in the company.
Privacy, data protection and compliance policies. Above all, it will let newcomers know how to handle information properly and comply with laws.

Social and charity programs

Information about the company’s social initiatives. Because it will help newcomers understand how the company supports its employees and the community.
Opportunities to participate in charity programs, which will certainly allow newcomers to participate in socially important projects.

Questions and Answers

A section with frequent questions and answers to them. This will primarily help newcomers to find answers to their questions without having to contact the management.
Contacts for more information.

A printed New Employee Book is an important tool for any publisher. It certainly helps new employees to adapt quickly. Eventually understand the company culture and perform their duties effectively. By following these steps, you can certainly create a quality and informative book. Above all, it will be a valuable resource for your new employees.

A new employee's book. How to create it for a publishing house

Part 1. General information

Part 2. Position-specific information

Part 3. Additional sections

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